How Apex Simplifies the Process of Instructing Experts for Claimant Firms

Securing expert evidence is one of the most challenging aspects of clinical negligence litigation for claimant solicitors. The process of identifying suitable experts, obtaining quotes, managing documentation, scheduling deadlines, and maintaining ongoing communication often becomes a significant administrative burden. Apex Experts can help to solve these problems.

As a fully managed medico-legal service, Apex Experts simplifies the expert instruction process, providing claimant firms with seamless, reliable, and fully compliant expert services. We are not an agency, and our comprehensive support model allows solicitors to focus on legal strategy while we handle the complexities of expert engagement.

The Common Challenges Claimant Firms Face

Solicitors navigating expert witness procurement often encounter several consistent frustrations. Finding the right expert with the required clinical specialism is rarely straightforward. Many directories are unregulated, offer limited vetting, and provide no ongoing support once the match is made.

Even once an expert is engaged, managing the practical aspects of scheduling, document collation, payment terms, and communication can consume disproportionate amounts of a fee earner’s time. Missed deadlines, inconsistent report formats, and the need for multiple revisions further add to the administrative burden.

A Fully Supported Service

Apex Experts was founded to remove these obstacles entirely. Our model offers full-service expert witness provision for claimant solicitors, with a particular focus on nursing expertise.

From the moment we receive an instruction, our administrative team assumes full responsibility for managing the expert process. We match each case to the most suitable NMC-registered, actively practising nurse expert, ensuring alignment with the case’s clinical complexity.

Once allocated, our team coordinates the scheduling, manages the secure transfer of documentation, monitors deadlines, and acts as the point of contact throughout the expert's involvement. All reports are delivered in CPR 35-compliant formats.

Benefits of working with Apex Experts

Structured Quality Control

• Every report issued by Apex Experts undergoes internal quality assurance review before delivery. Our expert-led review process ensures that reports are clear, properly referenced, and adhere to the required standards of neutrality, objectivity, and legal admissibility. Solicitors receive reports that are immediately fit for purpose, reducing the need for costly post-delivery revisions.

Secure Document Handling

• We use a secure, encrypted file transfer platform (Citrix Sharefile) to manage all document exchange. No sensitive materials are ever sent via unsecured email. All data remains fully GDPR-compliant and stored securely within the UK, offering claimant firms and their clients complete peace of mind.

Responsive Communication

• Throughout the lifecycle of a case, our administrative team remains available to support solicitors with updates, scheduling adjustments, and queries. This consistent point of contact removes the frustration of delayed responses or chasing multiple parties for updates. We work in partnership with our law firm clients to ensure cases progress smoothly and efficiently.

Simplified Commercial Terms

• In addition to managing the logistics of expert instruction, Apex Experts simplifies the financial arrangements for claimant firms. We offer standard 30-day payment terms, alongside flexible deferred payment options where required, including 60, 90, and 1 year terms. This allows claimant firms to engage expert support without undue financial pressure.

A Partnership Approach

At Apex Experts, we aim to build long-term relationships with our claimant firm partners. We understand that every firm operates differently, and we adapt our processes to fit your workflow. Whether managing individual cases or providing ongoing expert panel services, we deliver consistent, professional support that integrates with your firm’s operational needs.

The process of instructing experts doesn't need to be complicated or stressful. Apex Experts offers claimant solicitors a fully managed, compliant, and efficient solution that removes administrative burdens while delivering the high-quality nursing expert evidence your cases require.

By managing every stage of the expert process, maintaining rigorous quality standards, and providing flexible commercial terms, Apex Experts enables claimant firms to focus their efforts where it matters most: securing successful outcomes for their clients.

Please feel free to get in contact with us at info@apexexperts.co.uk, give us a call on 0203 633 2213 or visit our contact us page.